Adding Attachments to a Meeting

Attaching a document, URL, or a meeting comment to a meeting enables users to review the attachment before, during, or after the meeting has taken place.

Note: A meeting must be scheduled prior to recording a meeting comment.

Once a meeting is scheduled, invited participants receive attachments in their e-mail notification. MeetingPlace also stores the attachments so users can access them from the web or from the Meeting Room while the meeting is taking place.

To add attachments from the web:

During the scheduling process, select the Attachments/Recordings icon under the Options section and click the New Attachment button.

To attach a document, select General Attachment from the Attachment Type pull-down menu. Click the Browse button to select the document you want to submit.
To attach a URL, select URL from the Attachment Type pull-down menu, and enter the Internet URL address you want the meeting participants to review in the File Name field. For example, http://www.yourcompany.com.
To attach a previously recorded meeting comment, select Meeting Comment from the Attachment Type pull-down menu. Click the Browse button to select the meeting comment you want to submit.

Click the Add Attachment button.
Click OK to finish adding the attachment.
Click Schedule or Update to finish scheduling the meeting.

For an explanation of Attachments/Recordings parameters, click here.

To add attachments to a current meeting from the Meeting Room:

From the Meeting Room, click the Attachments tab sidebar.
Click the More Attachment Options link. The Scheduling Attachments page displays.
Click the New Attachment button and select an attachment type from the Attachment Type pull-down menu.

To attach a document, select General Attachment from the Attachment Type pull-down menu. Click the Browse button to select the document you want to submit.
To attach a URL, select URL from the Attachment Type pull-down menu, and enter the Internet URL address you want the meeting participants to review in the File Name field. For example, http://www.yourcompany.com.
To attach a meeting comment, select Meeting Comment from the Attachment Type pull-down menu. Click the Browse button to locate the meeting comment you want to submit.

Click the Add Attachment button. Click OK to return to the Current Meeting page.

Note: You must minimize or close the Current Meeting page to return to the Meeting Room.

Click the Attachments tab sidebar and then click the Refresh Attachment List link. The new attachment should be listed under General Meeting Attachments.