Scheduling Security into a Meeting

If you are scheduling a meeting that requires extra security, MeetingPlace enables you to password protect the meeting and restrict access so guest users cannot attend.

The following table lists the parameters you can use to increase meeting security. These parameters are located on the Meeting Preferences Manager page (from the Account link, click the Meeting Preferences tab).

Parameter	Description
Entry Announcement	To keep track of who is attending your meetings, make sure this parameter is set to Beep + Name so you can hear the names of the attendees as they enter. Note: If MeetingPlace does not announce an attendee's name upon entry and this parameter was set to Beep + Name, the attendee who just entered the meeting did not record their name when prompted. This user should be identified before the meeting begins.
Departure Announcement	To keep track of who leaves your meetings, make sure this parameter is set to Beep + Name so you can hear the names of the attendees as they leave.
Who Can Attend Meeting	If you want to restrict who can attend your meeting, set this parameter to one of the following: Invited Profile Users allows only those users you invited and who are logged into their profile to attend your meeting. MeetingPlace Profile Users allows any user who is logged into their profile to attend your meeting. Guests will not be able to attend meetings that have been restricted to Invited Profile Users or MeetingPlace Profile Users.
Who Can Access MeetingNotes	If you want to restrict who can access the recordings and attachments associated with this meeting, set this parameter to the following: Invited Profile Users allows only those users you invited and who are logged into their profile to access your meeting recordings and attachments MeetingPlace Profile Users allows any user who is logged into their profile to access the recordings and attachments for this meeting.
Password Required	Setting this parameter to Yes requires all invitees to enter a password before entering the meeting. Passwords should not be confused with meeting IDs, which are also needed to attend meetings. If this parameter is set to yes, you will need to specify passwords for all meetings that you schedule.
Password	If Password Required is set to Yes, the meeting scheduler must specify a password (from the New Meeting page, click the Meeting Options icon and then click the Submit button). Invitees receive this password in their meeting notification.
Display Meeting to Everyone	Determines whether profile and guest users are able to see a listing for this meeting after they log in. If set to Yes, the Find Meetings tab search engine will display this meeting to all profile users. If set to No, it will only display this meeting to the meeting scheduler and invited users. Note: Your MeetingPlace system may be configured to not display public meetings. If this is the case, guests and uninvited users will not be able to see a listing for this meeting even when the Display Meeting to Everyone parameter has been set to Yes.