from the meeting room.The meeting options settings determine the basic setup of your meeting. These settings include meeting preferences, meeting security, and notification information.
Entry Announcement How MeetingPlace announces attendees as they enter the meeting (Beep, Beep + Name, or None). For small meetings, the recommended setting is Beep + Name. For large meetings, the recommended setting is None.
Departure Announcement How MeetingPlace announces attendees as they leave the meeting (Beep, Beep + Name, or None). For small meetings, the recommended setting is Beep + Name. For large meetings the recommended setting is None.
End of Meeting Announcement Whether MeetingPlace announces that the meeting is set to end. Select Yes or No.
Meeting Extension Announcements Whether MeetingPlace announces that the meeting has been extended. Select Yes or No
Record Meeting Whether you want
MeetingPlace to reserve disk space to record this meeting. This setting
does not automatically record
your meeting once it begins, but does reserve disk space to store the
meeting recording on the system. To start recording a meeting, press #61 on your phone or click the Start
Recording button from the meeting room.
Automatically Start Recording Whether MeetingPlace automatically starts recording the meeting once the second attendee joins. You must set the Record Meeting parameter to Yes for this meeting to be automatically recorded.
Meeting Language Language options for the voice prompts as determined by the System Manager.
Meeting Category Selection of meeting categories available for this meeting.
Meeting Description A short description of the meeting if you wish to provide one for your invitees.
Who Can Attend Restricts your meeting to the selected group of users. Select Anyone if you wish to make this meeting available to guests. Select MeetingPlace Profile Users if you do not wish to have guests attend this meeting. Select Invited Profile Users if you only wish to have invitees have access to this meeting.
Who Can Access MeetingNotes Determines who can access MeetingNotes (either MeetingPlace Profile Users, Invited Profile Users, Anyone, or None) to request attachments and listen to recordings for the meetings you schedule. To restrict access to these materials, set this parameter to MeetingPlace Profile Users or Invited Profile Users.
Allow Guest Outdial Setting this parameter to Yes allows MeetingPlace to outdial to guest users when they click the Join Voice Conference button from the Web. If this parameter is set to No, MeetingPlace only displays the phone number and meeting ID that the guest must use to join the meeting. Depending on the security precautions set up by the MeetingPlace System Manager, this setting may be disabled.
Password Required Determines whether a password is required to attend the meeting. If you set this parameter to Yes and specify a password, all attendees will have to enter the correct password before they are admitted into the meeting.
Password The meeting password that must be used to attend the meeting. If you want to require a password for a meeting, the Password Required parameter must be set to Yes.
Display Meeting to Everyone? Determines whether all users can see a listing for this meeting on the Today's Meeting page. If set to Yes, the Today's Meetings page displays this meeting to all users. If set to No, the Today's Meetings page only displays this meeting to the invited users.
|
Note: Your MeetingPlace system may be configured to not display public meetings. If this is the case, guests and univited users will not be able to see a listing for this meeting even when the Display Meeting to Everyone parameter has been set to Yes. |
Enabled for Meeting Determines whether MeetingPlace should send out notifications for the meetings you schedule.
Include Attachments Determines whether any documents you attach to the meeting should be included in the meeting notifications.
Send if Meeting Changes Determines whether MeetingPlace should send out notifications if the meeting is changed or rescheduled.
Include Participant List Determines whether the meeting notification should include the names of the invitees.