to
locate potential participants. After selecting each invitee, click the
Add button to add them to your
meeting list.|
Note: Logging in as a profile user allows you to schedule meetings, view a list of meetings, and access system features unavailable to guests. |
Meeting ID A meeting ID enables MeetingPlace to uniquely identify a meeting that is occurring at any particular time. MeetingPlace can automatically assign meeting IDs, or users can assign custom or vanity IDs, such as SALES for a weekly sales meeting.
Site Where you want to schedule your meeting. Click the arrow on the drop-down box to select your site. Click the checkbox if you want MeetingPlace to only try the site selected. This effectively disables the WebConnect feature, which allows MeetingPlace to roll your scheduling information onto other sites in the case of site unavailability.
Phone Number Lists the phone numbers associated with each site. If you select your home site, specify which server to schedule on by selecting the appropriate phone number.
Date The date of your meeting.
Recurrence To schedule a recurring meeting, use the Recurrence button to specify whether the meeting will be held daily, weekly, monthly, etc. and the number of times you want the recurring meeting to occur. For example, if you are scheduling a meeting that you want to occur every Monday for a month, set the Frequency parameter to Weekly and the Occurrences parameter to 4.
Time The time you want your meeting to start.
Length The duration of your meeting.
# of Callers The number of callers who will be attending this meeting. If multiple users are going to be attending over one phone line (such as in a conference room), count this as one caller.
Billing Code If your company performs bill-backs, this field contains the number used to identify the group or department that should be billed for this meeting.
Record Meeting Select Yes to reserve recording space for the meeting, No if you do not want to reserve this space.
Subject The subject for your meeting. If no subject is specified, the meeting scheduler's last name will populate the subject field in meeting confirmation pages.
E-mail Address The
e-mail addresses of meeting invitees. If you don't know the e-mail addresses
of your intended invitees, click the Address book icon to
locate potential participants. After selecting each invitee, click the
Add button to add them to your
meeting list.
Schedule To schedule your meeting, click this button.
Cancel To cancel the scheduling process, click this button.
For more scheduling options, you can use the Attachments/Recordings, Meeting Options, Polling, and Address book icons. These sections enable you to change your default meeting settings, invite users to your meetings, and attach documents.